Be a Part of the Realm Makers Team
Available Roles as of July 2023
RealmSphere Roles (Membership and Social Media Community)
Member Liaison
Reports to: Scott Minor
This team member is responsible for monitoring incoming members and providing guidance as needed. They will also track subscriptions that have ended to ensure those individuals have been properly removed from paid areas if they do not opt to renew.
RealmSphere Coordinator
Reports to: Scott Minor
This individual will maintain the RealmSphere’s platform—building new areas as needed, removing or archiving content, and seeking corrections for problems that crop up. They should expect to communicate at times with the Mighty Networks support team. Before live events, this team member will create the online special event area, complete with schedules, images, and all copy needed.
Livestream Coordinator
Reports to: Scott Minor
The Livestream Coordinator recruits guests for our RealmSphere livestream for presentations anywhere between quarterly and weekly, depending upon guest availability and organization needs. They will host livestreams and will need to learn video platforms including Mighty Networks’ Go Live function and Vimeo. After streaming and recording, the coordinator will ensure recordings upload for later access. The ideal candidate will have podcasting/streaming experience, enjoy interviewing guests, and have moderate technical acuity.
During the annual conference, the Livestream Coordinator will work with the A/V team to ensure quality delivery of content to online attendees.
Awards Team Vacancies
Awards Assistant
Reports to: Becky Minor
Under the supervision of the Awards Director, the Awards Assistant will help execute the Aurora and Realm Awards for 2023-24. This process includes judge recruitment, announcement and promotional material creation, overseeing category leads, help with creation of forms (to be built by project manager,) monitoring entries as they come in, verifying top contenders in each contest round, communicating with artisan who creates the awards, and helping create the script for the awards ceremony at the annual conference.
The Awards Assistant is a member of the Conference Planning Committee and will thus be expected to attend the annual conference. (Conference registration fee is waived.) Hotel and travel are the responsibility of the committee members.
This role will be busy from the moment of selection, due to the fall launch of the Aurora Awards, and continue to have steady work to do through the Realm Award contest. Times around the openings of each contest will be busier than once the contest is up and running.
Depending on performance, the Awards Assistant may be extended the option to serve as Awards Director in future years.
Aurora Category Leads and Judges
Category leads are responsible for assigning entries to the proper number of judges, ensuring judges understand their role, and tracking judges’ progress. Category leads may also choose to judge if they are inclined to do so.
Judges are responsible for reading provided excerpts and scoring them according to the provided rubric. Judges should have a strong command of grammar and mechanics, as well as the ability to evaluate the author’s skill in storytelling.
Work for the Aurora contest will begin in mid August, so watch for announcements online and via email for applications.
Realm Awards Category Leads and Judges
Category leads are responsible for assigning entries to the proper number of judges, ensuring judges understand their role, and tracking judges’ progress. Category leads may also choose to judge if they are inclined to do so.
Judges are responsible for reading provided books and scoring them according to the provided rubric. Judges should have a strong command of grammar and mechanics, as well as the ability to evaluate the author’s skill in storytelling.
Work for the Realm Awards begins in January and continues through May. Watch for announcements and emails at the end of 2023 for applications
Year-round Operational Roles
Webmaster
The webmaster needs to have flexible availability in case of troubleshooting needs but should only require a few hours per week when things are running smoothly. The person filling this role needs to be proficient with WordPress, willing to update website content regularly, and comfortable designing pages as needed.
Annual Conference Team Vacancies
Sponsor Coordinator
Reports to: Scott Minor
The Sponsor Coordinator oversees recruitment of conference sponsors and fulfillment of sponsor benefits promised for their level of sponsorship. This team member should expect to draft communication and maintain contact with potential and returning sponsors, with the oversight and approval of the conference Chief of Operations. At the conference, the sponsor coordinator will interact with sponsors to deliver sponsor benefits and communicate appreciation. The ideal candidate for this role should enjoy both organization development/fundraising as well as personal interaction.
This role can be managed in a small number of hours per week, but will grow busier close to the annual conference. The Sponsor Coordinator will be needed at the conference (registration fee waived) but will be responsible for travel and hotel costs.
Exhibit Hall Coordinator
Reports to: Scott Minor
The Exhibit Hall Coordinator assists with the operations of the vendor portion of the conference exhibit hall. Responsibilities include: tracking vendor applications and sorting for approval, making table assignments, communicating with vendors, table layout, set up, and labeling, help with delivery of shipments that arrive at the hotel, vendor check in, and general exhibit hall trouble shooting.
This role requires a few hours per week of work once conference registration opens, with more frequent communications going to exhibitors as the conference draws closer. At the conference, the coordinator will be busy on Wednesday and Thursday, but have minimal responsibility after that.
Hospitality Coordinator
Reports to: Becky Minor
This individual will oversee both the conference hospitality suite, which provides continental breakfast and snacks to conference attendees, and the seating logistics for faculty meals. In conjunction with the Conference Director, this individual will plan hospitality suite offerings, shopping, inventory tracking, suite set up/tear down, and food management during the conference. This individual should not expect to attend any portion of the conference except the awards banquet (if they so desire.)
Also prior to the conference, the Hospitality Manager will create seating charts for the 100+ guests that elect to attend catered meals with conference faculty, with the goal of seating attendees with their preferred faculty selections. They will create seating place cards and a system of seating for attendees that guides them to their tables upon arrival at meals.
This role will be busiest in the weeks leading up to the annual conference and during the conference itself. During the conference, the manager’s day will start at 6 am for brewing coffee, and the day will end at 11 pm or midnight, depending on the day. This role is ideal for an author spouse who has catering or food service experience, but can be performed by anyone who enjoys throwing big parties.